Find Calendars Quickly in Your Calendar in MS Outlook
You can arrange calendars alphabetically in your My Calendars list in Microsoft Office Outlook 2007.
1. Go to the Calendar view.
2. Right-click the My Calendars bar on the left side, and then click Arrange By Name.
Tampilkan postingan dengan label MS Outlook 2007. Tampilkan semua postingan
Tampilkan postingan dengan label MS Outlook 2007. Tampilkan semua postingan
Selasa, 11 November 2008
How to Find Related Messages in MS Outlook
Find Related Messages in MS Outlook
Searching for related messages in Microsoft Office Outlook 2007 is easy. Open an e-mail message, and in the Find section of the Ribbon, click Related, and then click Related Messages. Outlook quickly displays a list of related messages.
Searching for related messages in Microsoft Office Outlook 2007 is easy. Open an e-mail message, and in the Find section of the Ribbon, click Related, and then click Related Messages. Outlook quickly displays a list of related messages.
How to Turn Off E-Mail Notifications in MS Outlook
Turn Off E-Mail Notifications in MS Outlook
Because an e-mail notification icon appears whenever you receive new e-mail, it's tempting to stop work and open new messages immediately. But you can turn off the notification and then check your e-mail when it's convenient for you. Here’s how:
1. In Microsoft Office Outlook 2007, click Tools, click Options, click E-mail Options, and then click Advanced E-mail Options.
2. In the middle of the dialog box, clear the Display a New Mail Desktop Alert check box.
Because an e-mail notification icon appears whenever you receive new e-mail, it's tempting to stop work and open new messages immediately. But you can turn off the notification and then check your e-mail when it's convenient for you. Here’s how:
1. In Microsoft Office Outlook 2007, click Tools, click Options, click E-mail Options, and then click Advanced E-mail Options.
2. In the middle of the dialog box, clear the Display a New Mail Desktop Alert check box.
How to Search All Folders in a Mailbox in MS Outlook
Search All Folders in a Mailbox in MS Outlook
You can set Microsoft Office Outlook to automatically search across all your folders at once. Here’s how:
In Outlook, click Tools, click Options, and then click Search Options on the Preferences tab. In the Search Options dialog box, if you click All folders, you can search all folders instead of just the selected one.
You can set Microsoft Office Outlook to automatically search across all your folders at once. Here’s how:
In Outlook, click Tools, click Options, and then click Search Options on the Preferences tab. In the Search Options dialog box, if you click All folders, you can search all folders instead of just the selected one.
How to use Quickly Switching to Inbox or Outbox
Quickly Switching to Inbox or Outbox in MS Outlook
To jump to your Inbox, press CTRL+SHIFT+I. To jump to your Outbox, press CTRL+SHIFT+O
To jump to your Inbox, press CTRL+SHIFT+I. To jump to your Outbox, press CTRL+SHIFT+O
Rabu, 05 November 2008
How to Set Aside Time to Work on Tasks Contained in E-Mail in Outlook
Set Aside Time to Work on Tasks Contained in E-Mail in Outlook
You can book a slot on your calendar to complete a specific e-mail task. Go to your Inbox, click an e-mail message, and then drag it to your chosen day on the To-Do Bar calendar. This immediately creates a reminder to handle the task on that day. It's then up to you to choose the scheduled time, but drag-and-drop task scheduling makes time management easy.
You can book a slot on your calendar to complete a specific e-mail task. Go to your Inbox, click an e-mail message, and then drag it to your chosen day on the To-Do Bar calendar. This immediately creates a reminder to handle the task on that day. It's then up to you to choose the scheduled time, but drag-and-drop task scheduling makes time management easy.
Kamis, 16 Oktober 2008
How to use Color-Code in an Individual Sender's E-Mail Messages in MS Outlook
Color-Code an Individual Sender's E-Mail Messages in MS Outlook
You can color-code your incoming e-mail to spot quickly what's important.
1. Click an e-mail message, and then click Tools.
2. Click Organize.
3. Click Using Colors, and then select your color of choice. All future e-mail from that sender will appear in that color.
You can color-code your incoming e-mail to spot quickly what's important.
1. Click an e-mail message, and then click Tools.
2. Click Organize.
3. Click Using Colors, and then select your color of choice. All future e-mail from that sender will appear in that color.
Jumat, 10 Oktober 2008
How to Delete E-Mail Messages Permanently in MS Outlook
Deleting E-Mail Messages Permanently in MS Outlook
To delete e-mail messages from Microsoft Office Outlook:
1. Select the e-mail messages that you want to delete. You can select messages that appear in your mailbox consecutively by holding down the SHIFT key while clicking the first and last messages that you want to delete from the list. Alternately, hold down the CTRL key while you click the individual e-mail messages that you want to delete.
2. Hold down the SHIFT key and press DELETE to permanently delete your selected e-mail messages.
3. To complete the deletion, you must confirm it in the dialog box that appears when you close Outlook. But be careful, because permanently deleted e-mail messages are eliminated immediately, not stored in the Deleted Items folder. In other words, they cannot be recovered if you find you've made a mistake.
To delete e-mail messages from Microsoft Office Outlook:
1. Select the e-mail messages that you want to delete. You can select messages that appear in your mailbox consecutively by holding down the SHIFT key while clicking the first and last messages that you want to delete from the list. Alternately, hold down the CTRL key while you click the individual e-mail messages that you want to delete.
2. Hold down the SHIFT key and press DELETE to permanently delete your selected e-mail messages.
3. To complete the deletion, you must confirm it in the dialog box that appears when you close Outlook. But be careful, because permanently deleted e-mail messages are eliminated immediately, not stored in the Deleted Items folder. In other words, they cannot be recovered if you find you've made a mistake.
Kamis, 02 Oktober 2008
How to Use Your Outlook Calendar to Schedule Work More Effectively
Using Your Outlook Calendar to Schedule Work More Effectively
You can allocate time slots for work activities as if they were meetings. For example, after each contact with a customer, you can schedule any resulting tasks in your Microsoft Office Outlook calendar as if they were meetings. That way you'll be less likely to forget anything, and you can allocate sufficient time to complete your follow-ups more efficiently.
You can allocate time slots for work activities as if they were meetings. For example, after each contact with a customer, you can schedule any resulting tasks in your Microsoft Office Outlook calendar as if they were meetings. That way you'll be less likely to forget anything, and you can allocate sufficient time to complete your follow-ups more efficiently.
Selasa, 30 September 2008
How to Set Up the Calendar Quickly in MS Outlook
Set Up the Calendar Quickly in MS Outlook
You can customize your Microsoft Office Outlook calendar quickly. When viewing the calendar, press ALT and the number of days that you want to show (for example, ALT+3). Outlook will redraw the calendar to show the selected number of days.
You can customize your Microsoft Office Outlook calendar quickly. When viewing the calendar, press ALT and the number of days that you want to show (for example, ALT+3). Outlook will redraw the calendar to show the selected number of days.
Senin, 29 September 2008
How to Gain Greater Control over Your Out-of-Office Message in MS Outlook
Gain Greater Control over Your Out-of-Office Message in MS Outlook
If you use Microsoft Office Outlook 2007 with Microsoft Exchange Server 2007, you have the increased capability to set distinct out-of-office messages and to schedule the time period when you want your messages to be sent. You retain greater control over the type of information your contacts receive, helping to ensure that it’s relevant and appropriate to their needs.
1. To open Out of Office Assistant, click Tools, and then click Out of Office Assistant.
2. Explore the options. You can set the date range and time frame, and set one message for people inside your organization and a separate one for people outside your organization. Note: Your organization must be using Exchange Server 2007 for you to see these options.
If you use Microsoft Office Outlook 2007 with Microsoft Exchange Server 2007, you have the increased capability to set distinct out-of-office messages and to schedule the time period when you want your messages to be sent. You retain greater control over the type of information your contacts receive, helping to ensure that it’s relevant and appropriate to their needs.
1. To open Out of Office Assistant, click Tools, and then click Out of Office Assistant.
2. Explore the options. You can set the date range and time frame, and set one message for people inside your organization and a separate one for people outside your organization. Note: Your organization must be using Exchange Server 2007 for you to see these options.
How to Create an Electronic Business Card for Your Signature in MS Outlook
Create an Electronic Business Card for Your Signature in MS Outlook
In Microsoft Office Outlook 2007, you can create and share customized electronic business cards, giving you a personalized way to communicate your information. You can customize your contact information by using electronic business cards that include logos and photos, making contacts more personally relevant and easier to locate.
1. Click the arrow next to New, and then click Contact.
2. Type your personal contact information, such as name, title, company, work phone, and work fax number. Note: As you type, a preview of your business card appears in the business card box in the upper-right corner.
3. Click the Business Card button on the Ribbon to open the Edit Business Card dialog box.
4. In the Card Design section, click the Change button next to Image to add your photograph, company logo, or other pictures. Click the Background Color button to change the background color of your business card. In the Edit section, you can change the size, justification, or color of your text.
5. To use your customized electronic business card as your signature, click the Business Card button on the Message tab of the Ribbon.
In Microsoft Office Outlook 2007, you can create and share customized electronic business cards, giving you a personalized way to communicate your information. You can customize your contact information by using electronic business cards that include logos and photos, making contacts more personally relevant and easier to locate.
1. Click the arrow next to New, and then click Contact.
2. Type your personal contact information, such as name, title, company, work phone, and work fax number. Note: As you type, a preview of your business card appears in the business card box in the upper-right corner.
3. Click the Business Card button on the Ribbon to open the Edit Business Card dialog box.
4. In the Card Design section, click the Change button next to Image to add your photograph, company logo, or other pictures. Click the Background Color button to change the background color of your business card. In the Edit section, you can change the size, justification, or color of your text.
5. To use your customized electronic business card as your signature, click the Business Card button on the Message tab of the Ribbon.
How to Publish Your Calendar to Microsoft Office Online in MS Outlook
Publish Your Calendar to Microsoft Office Online in MS Outlook
Sharing your calendar information is even easier through the new publishing capabilities that Microsoft Office Outlook 2007 provides. Through this free Microsoft Office Online service, you can create dynamic Web calendars that your coworkers, friends, or family can subscribe to and that remain up to date.
1. Click the calendar.
2. Right-click the name of the calendar that you want to publish.
3. From the list, select Publish to Internet, and then click Publish to Office Online.
4. Follow the steps in the wizard to register for the service by using your Windows Live ID credentials.
5. When you’ve registered for the service, you can simply choose the calendar, time frame, and other settings. Outlook creates a sharing invitation that you can use to invite people to subscribe to your calendar.
Sharing your calendar information is even easier through the new publishing capabilities that Microsoft Office Outlook 2007 provides. Through this free Microsoft Office Online service, you can create dynamic Web calendars that your coworkers, friends, or family can subscribe to and that remain up to date.
1. Click the calendar.
2. Right-click the name of the calendar that you want to publish.
3. From the list, select Publish to Internet, and then click Publish to Office Online.
4. Follow the steps in the wizard to register for the service by using your Windows Live ID credentials.
5. When you’ve registered for the service, you can simply choose the calendar, time frame, and other settings. Outlook creates a sharing invitation that you can use to invite people to subscribe to your calendar.
Kamis, 25 September 2008
How to Use Voting Buttons in MS Outlook
Using Voting Buttons in MS Outlook
You can easily collect information from your coworkers. The redesigned Microsoft Office Fluent user interface makes it easier than ever to use voting buttons to collect information through e-mail. Here’s how:
1. Create a new message in Outlook, or reply to an existing message.
2. On the Options tab, in the Tracking section, click Use Voting Buttons.
3. Click the option you prefer. For additional message options, click Custom
You can easily collect information from your coworkers. The redesigned Microsoft Office Fluent user interface makes it easier than ever to use voting buttons to collect information through e-mail. Here’s how:
1. Create a new message in Outlook, or reply to an existing message.
2. On the Options tab, in the Tracking section, click Use Voting Buttons.
3. Click the option you prefer. For additional message options, click Custom
How to use RSS Feeds in MS Out Look
RSS Feeds in MS Out Look
Really Simple Syndication (RSS) feeds are an easy way to subscribe to interesting information like world news, sport scores, or blogs. With Microsoft Office Outlook 2007, it’s easy to start adding and reading RSS subscriptions.
1. Click the mail folder called RSS Feeds.
2. Choose a feed that interests you from the RSS Feeds content directory.
3. Outlook prompts you to add this feed to your list. Click OK.
4. Outlook creates a specific RSS subscription folder for this feed below the main RSS Feeds folder.
Note: When using Office Outlook 2007 with Windows Internet Explorer 7, you can keep a synchronized list of subscriptions between the two programs.
Really Simple Syndication (RSS) feeds are an easy way to subscribe to interesting information like world news, sport scores, or blogs. With Microsoft Office Outlook 2007, it’s easy to start adding and reading RSS subscriptions.
1. Click the mail folder called RSS Feeds.
2. Choose a feed that interests you from the RSS Feeds content directory.
3. Outlook prompts you to add this feed to your list. Click OK.
4. Outlook creates a specific RSS subscription folder for this feed below the main RSS Feeds folder.
Note: When using Office Outlook 2007 with Windows Internet Explorer 7, you can keep a synchronized list of subscriptions between the two programs.
How to Access Information in One Click by Using Attachment Preview in MS OutLook
Access Information in One Click by Using Attachment Preview in MS OutLook
Accessing mail attachments is often a multistep process that provides no easy way to gain quick insight to that content. With Attachment Preview, you can preview your attachments in one click directly from within Microsoft Office Outlook, saving you time and effort.
1. Click the attachment in the e-mail message or reading pane.
2. Scroll through the document or presentation by using the scroll bar on the right. To return to the e-mail message, click the message box to the left of the attachment.
Note: The presentation or document is a read-only copy. To make edits or comments, you need to save a local version on your computer.
Accessing mail attachments is often a multistep process that provides no easy way to gain quick insight to that content. With Attachment Preview, you can preview your attachments in one click directly from within Microsoft Office Outlook, saving you time and effort.
1. Click the attachment in the e-mail message or reading pane.
2. Scroll through the document or presentation by using the scroll bar on the right. To return to the e-mail message, click the message box to the left of the attachment.
Note: The presentation or document is a read-only copy. To make edits or comments, you need to save a local version on your computer.
Selasa, 23 September 2008
How to Organize Information with Color Categories in MS Outlook
Organize Information with Color Categories in MS Outlook
Color categories give you a simple, visual way to distinguish items from one another, making it easy to organize your data and search for information.
1. Right-click the box next to an e-mail message.
2. Click All Categories.
3. Assign titles to your color categories, such as personal, work, finance, family, or birthdays.
4. Click OK.
5. Right-click the category box next to an e-mail message and assign a color category to it.
6. Arrange your e-mail list, or search by color categories.
Color categories give you a simple, visual way to distinguish items from one another, making it easy to organize your data and search for information.
1. Right-click the box next to an e-mail message.
2. Click All Categories.
3. Assign titles to your color categories, such as personal, work, finance, family, or birthdays.
4. Click OK.
5. Right-click the category box next to an e-mail message and assign a color category to it.
6. Arrange your e-mail list, or search by color categories.
Senin, 22 September 2008
How to use To-Do Bar in MS OutLook
To-Do Bar in MS OutLook
You can check your priorities for the day by looking at the To-Do Bar, where your flagged mail messages and tasks are clearly laid out. To customize the view of your To-Do Bar:
1. Click View, click To-Do Bar, and then click Options.
2. In the To-Do Bar Options dialog box, you can customize how many months are shown and how many upcoming appointments are displayed.
You can check your priorities for the day by looking at the To-Do Bar, where your flagged mail messages and tasks are clearly laid out. To customize the view of your To-Do Bar:
1. Click View, click To-Do Bar, and then click Options.
2. In the To-Do Bar Options dialog box, you can customize how many months are shown and how many upcoming appointments are displayed.
Selasa, 16 September 2008
How to Flag E-Mail as a Task in MS Out Look
Flag E-Mail as a Task in MS Out Look
Flagging mail messages as tasks automatically adds them to your To-Do Bar so that you can easily track and complete them.
1. Right-click the flag icon next to an e-mail message.
2. Designate a date by which you want to follow up on this message.
3. View the message on your To-Do Bar.
Flagging mail messages as tasks automatically adds them to your To-Do Bar so that you can easily track and complete them.
1. Right-click the flag icon next to an e-mail message.
2. Designate a date by which you want to follow up on this message.
3. View the message on your To-Do Bar.
How to use Instant Search in MS Out Look
Instant Search in MS Out Look
You can rapidly search for keywords or other criteria to locate items in your e-mail, calendar, contacts, or tasks, saving you valuable time.
1. Type a keyword in the Instant Search box above your e-mail list.
2. Expand the search box by using the arrow on the right to add more search criteria.
3. Expand your search results to your desktop or all mail items by using the arrow to the right of the magnifying glass
You can rapidly search for keywords or other criteria to locate items in your e-mail, calendar, contacts, or tasks, saving you valuable time.
1. Type a keyword in the Instant Search box above your e-mail list.
2. Expand the search box by using the arrow on the right to add more search criteria.
3. Expand your search results to your desktop or all mail items by using the arrow to the right of the magnifying glass
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