Reduce File Sizes by Changing Image Formats in MS PowerPoint
The Compress Pictures button in Microsoft Office PowerPoint can often reduce your .ppt files by up to 50 percent. But that can still leave you with large files, especially if your images have been created from .png files. You can save even more space by changing them to .gif or .jpg formats. (Note: The .png format is more flexible than the other file formats. Flattening to .jpg or .gif reduces flexibility.) Here’s how to reduce file sizes:
1. Save your PowerPoint file as Hypertext Markup Language (HTML), which creates an .htm file and a folder of the same name. This folder will contain all the images from the presentation.
2. Open the folder, and sort it by size to reveal which files are the largest.
3. Locate the largest images in your presentation. They may have been scaled, so they might look smaller than the saved image.
4. In PowerPoint, make sure that the image isn't grouped.
5. Select the image.
6. On the Picture Tools menu, in the Adjust section, click Compress Pictures.
7. Right-click the image, and then click Save as Picture.
8. From the Save as type menu, select .jpg or .gif (if you need to use transparency effects), and then save the image.
9. Delete the original image from your presentation, and reload the saved image at its original place.
10. Regroup the images if necessary.
Another way to compress the images is to use an image editing tool like Microsoft Digital Image Suite. This tool gives you more image compression options and can save you yet more space.
Tampilkan postingan dengan label MS PowerPoint. Tampilkan semua postingan
Tampilkan postingan dengan label MS PowerPoint. Tampilkan semua postingan
Selasa, 18 November 2008
Selasa, 11 November 2008
How to Enter the PowerPoint Slide Show Mode Beginning at Any Point You Want
Enter the PowerPoint Slide Show Mode Beginning at Any Point You Want
Pressing F5 in Microsoft Office PowerPoint starts the slide show, but by default, it will open with the first slide in the deck. To start your slide show with the current or selected slide, press SHIFT+F5 instead.
Pressing F5 in Microsoft Office PowerPoint starts the slide show, but by default, it will open with the first slide in the deck. To start your slide show with the current or selected slide, press SHIFT+F5 instead.
How to Publish Your Slides to a Slide Library in PowerPoint
How to Publish Your Slides to a Slide Library in PowerPoint
Microsoft SharePoint slide libraries help you to easily share, repurpose, and reuse Microsoft Office PowerPoint slides, reducing the number of times you need to re-create slides. This feature requires the use of a Windows SharePoint Services team workspace.
After saving your presentation, you can publish your slides to a slide library by using the following steps:
1. Click the Office button. On the Publish menu, click Publish Slides.
2. Select the check box next to each slide that you want to publish to your slide library.
3. Type the Web address of your team site in the Publish To text box.
4. Click Publish.
Microsoft SharePoint slide libraries help you to easily share, repurpose, and reuse Microsoft Office PowerPoint slides, reducing the number of times you need to re-create slides. This feature requires the use of a Windows SharePoint Services team workspace.
After saving your presentation, you can publish your slides to a slide library by using the following steps:
1. Click the Office button. On the Publish menu, click Publish Slides.
2. Select the check box next to each slide that you want to publish to your slide library.
3. Type the Web address of your team site in the Publish To text box.
4. Click Publish.
Rabu, 05 November 2008
How to Select a Slide Layout in MS Power Point
Select a Slide Layout in MS Power Point
Whenever you insert a new slide, you can select from a variety of slide layouts. Slide layouts are designed to make it easy for you to precisely place text, graphics, diagrams, and other items on your slides.
1. On either the Home tab or the Insert tab, click the Add Slide icon. (Note: You will need to click the lower half of the icon to choose the type of slide that you want to insert.)
2. Select a layout option from the Add Slide gallery.
3. On your new slide, click a placeholder to add text or slide content.
Microsoft Office PowerPoint 2007 also makes it easy to create and use your own custom slide layouts. If you need unique layouts that aren't part of the standard slide layouts in the Add Slide gallery, search for "Add a Layout" by using Office Help (press the F1 key to get to Office Help at any time).
Whenever you insert a new slide, you can select from a variety of slide layouts. Slide layouts are designed to make it easy for you to precisely place text, graphics, diagrams, and other items on your slides.
1. On either the Home tab or the Insert tab, click the Add Slide icon. (Note: You will need to click the lower half of the icon to choose the type of slide that you want to insert.)
2. Select a layout option from the Add Slide gallery.
3. On your new slide, click a placeholder to add text or slide content.
Microsoft Office PowerPoint 2007 also makes it easy to create and use your own custom slide layouts. If you need unique layouts that aren't part of the standard slide layouts in the Add Slide gallery, search for "Add a Layout" by using Office Help (press the F1 key to get to Office Help at any time).
Senin, 29 September 2008
How to Add Professional Charts in MS Power Point
Add Professional Charts in MS Power Point
You can quickly add impact to your slides by using the Microsoft Office PowerPoint 2007 charting tools. Use charts to better illustrate, compare, and communicate data to your audience.
1. Go to the Insert tab and click the Chart icon.
2. Select the type of chart that best suits your needs—for example, a line, bar, pie, area, or surface chart.
3. If you have Microsoft Office Excel 2007 installed, the program will open and enable you to change the data behind your chart.
4. Explore and use the options in the contextual tabs under Chart Tools to alter the design, format, and layout of your chart.
You can quickly add impact to your slides by using the Microsoft Office PowerPoint 2007 charting tools. Use charts to better illustrate, compare, and communicate data to your audience.
1. Go to the Insert tab and click the Chart icon.
2. Select the type of chart that best suits your needs—for example, a line, bar, pie, area, or surface chart.
3. If you have Microsoft Office Excel 2007 installed, the program will open and enable you to change the data behind your chart.
4. Explore and use the options in the contextual tabs under Chart Tools to alter the design, format, and layout of your chart.
Kamis, 25 September 2008
How to Customize Your Pictures in MS Power Point
Customize Your Pictures in MS Power Point
You can apply style, shadow, and crop effects to the pictures that you add to your presentations. You can create great-looking effects with just a few clicks.
1. On the Insert tab, click the Picture icon to browse for a picture to add to your slide.
2. After selecting your picture, go to the Picture Tools Format tab to see the available formatting options.
3. Pause on the items in the Picture Styles gallery to preview each of the prebuilt options. If you find a style you like, click it to apply the formatting to your picture.
4. If you want to apply custom formatting, select options from the Picture Shape, Picture Border, and Picture Effects galleries.
You can apply style, shadow, and crop effects to the pictures that you add to your presentations. You can create great-looking effects with just a few clicks.
1. On the Insert tab, click the Picture icon to browse for a picture to add to your slide.
2. After selecting your picture, go to the Picture Tools Format tab to see the available formatting options.
3. Pause on the items in the Picture Styles gallery to preview each of the prebuilt options. If you find a style you like, click it to apply the formatting to your picture.
4. If you want to apply custom formatting, select options from the Picture Shape, Picture Border, and Picture Effects galleries.
How to Apply WordArt Text Effects in MS Power Point
Apply WordArt Text Effects in MS Power Point
You can easily liven up your slide titles and text by using WordArt and Text Effects.
1. Highlight the text to which you want to apply effects.
2. On the Format tab, locate the WordArt Quick Styles gallery.
3. Select a WordArt style if you want to apply a predefined style to your text.
4. Add custom effects like reflection, glow, 3-D rotation, and bevel by using the Text Effects gallery.
You can easily liven up your slide titles and text by using WordArt and Text Effects.
1. Highlight the text to which you want to apply effects.
2. On the Format tab, locate the WordArt Quick Styles gallery.
3. Select a WordArt style if you want to apply a predefined style to your text.
4. Add custom effects like reflection, glow, 3-D rotation, and bevel by using the Text Effects gallery.
Rabu, 24 September 2008
How to Create SmartArt Diagrams in MS Power Point
Create SmartArt Diagrams in MS Power Point
Microsoft SmartArt graphics make it easy for you to create high-impact, professional diagrams. Instead of spending hours designing your own diagrams, you can use Microsoft Office PowerPoint 2007 to focus on the visual message that you want to communicate.
1. On the Insert tab, click the SmartArt button.
2. In the list of diagram categories, select the type of diagram that you want to add to your presentation.
3. Under Type your text here, type a list of the information that you want reflected in your diagram.
4. Click the Design tab, and then select colors and styles from the available galleries to make your diagram look great.
Microsoft SmartArt graphics make it easy for you to create high-impact, professional diagrams. Instead of spending hours designing your own diagrams, you can use Microsoft Office PowerPoint 2007 to focus on the visual message that you want to communicate.
1. On the Insert tab, click the SmartArt button.
2. In the list of diagram categories, select the type of diagram that you want to add to your presentation.
3. Under Type your text here, type a list of the information that you want reflected in your diagram.
4. Click the Design tab, and then select colors and styles from the available galleries to make your diagram look great.
Selasa, 16 September 2008
How to Use PowerPoint Themes
Using PowerPoint Themes
With Microsoft Office PowerPoint 2007, you can easily change the look of your entire presentation with just one click. By applying a theme, you can be confident that your entire presentation has a professional look.
1. Go to the Design tab.
2. Pause on different themes in the Themes gallery to see a preview of how the presentation looks with the theme applied.
3. Click the theme that you want to apply to your presentation.
With Microsoft Office PowerPoint 2007, you can easily change the look of your entire presentation with just one click. By applying a theme, you can be confident that your entire presentation has a professional look.
1. Go to the Design tab.
2. Pause on different themes in the Themes gallery to see a preview of how the presentation looks with the theme applied.
3. Click the theme that you want to apply to your presentation.
Senin, 08 September 2008
How to Select Shapes Using the SmartArt Text Pane in MS Power Point
Select Shapes Using the SmartArt Text Pane in MS Power Point
When editing a SmartArt graphic, you can edit the text directly in the diagram shapes or in the SmartArt text pane. You can also select shapes just by selecting their associated text in the text pane.
To do this, click into your SmartArt graphic. If the text pane does not automatically appear, click the arrow icons that appear on the left edge of the diagram selection frame. Then either click into a bulleted paragraph in the text pane to select the related shape, or drag your insertion point to select text in several bulleted paragraphs in order to select multiple shapes. You can also hold the CTRL key while dragging to select non-contiguous paragraphs.
Note that you can use the text pane to select shapes whether your SmartArt graphic is in the 2007 release of Microsoft Office PowerPoint, Word, or Excel.
When editing a SmartArt graphic, you can edit the text directly in the diagram shapes or in the SmartArt text pane. You can also select shapes just by selecting their associated text in the text pane.
To do this, click into your SmartArt graphic. If the text pane does not automatically appear, click the arrow icons that appear on the left edge of the diagram selection frame. Then either click into a bulleted paragraph in the text pane to select the related shape, or drag your insertion point to select text in several bulleted paragraphs in order to select multiple shapes. You can also hold the CTRL key while dragging to select non-contiguous paragraphs.
Note that you can use the text pane to select shapes whether your SmartArt graphic is in the 2007 release of Microsoft Office PowerPoint, Word, or Excel.
How to Convert a Bulleted List to a SmartArt Diagram in MS Power Point
Convert a Bulleted List to a SmartArt Diagram in MS Power Point
Right-click anywhere in the bulleted list, point to Convert to SmartArt, and then click the diagram layout that you want to use. If you don’t see your preferred diagram layout, click More SmartArt Graphics to choose a layout from the Choose a SmartArt Graphic dialog box. After your list converts to a diagram, the SmartArt Tools Design and Format tabs appear when the diagram is active. Use those tabs to apply formatting or even change the diagram layout.
Right-click anywhere in the bulleted list, point to Convert to SmartArt, and then click the diagram layout that you want to use. If you don’t see your preferred diagram layout, click More SmartArt Graphics to choose a layout from the Choose a SmartArt Graphic dialog box. After your list converts to a diagram, the SmartArt Tools Design and Format tabs appear when the diagram is active. Use those tabs to apply formatting or even change the diagram layout.
Sabtu, 06 September 2008
How to Use Table Styles in MS Power Point
Use Table Styles in MS Power Point
You can easily improve the look of your tables in seconds by using table styles in Microsoft Office PowerPoint 2007.
1. Select the table that you want to format.
2. A set of Table Tools contextual tabs appears on the user interface. Click the Design tab to reach the Table Styles gallery.
3. Browse through the available prebuilt styles by pausing on each table. You’ll see a preview of your table’s appearance with that style.
4. Click the table format that you like, and apply the changes to your presentation. You can use the other features and galleries on the Design and Layout tabs to further customize your table.
You can easily improve the look of your tables in seconds by using table styles in Microsoft Office PowerPoint 2007.
1. Select the table that you want to format.
2. A set of Table Tools contextual tabs appears on the user interface. Click the Design tab to reach the Table Styles gallery.
3. Browse through the available prebuilt styles by pausing on each table. You’ll see a preview of your table’s appearance with that style.
4. Click the table format that you like, and apply the changes to your presentation. You can use the other features and galleries on the Design and Layout tabs to further customize your table.
Minggu, 31 Agustus 2008
How to Use Multiple Monitors to Present and See Notes at the Same Time in MS Power Poinr
Use Multiple Monitors to Present and See Notes at the Same Time in MS Power Poinr
Microsoft Office PowerPoint provides a feature you can use to show the presentation slides on a projector while keeping the Presenter view (with the speaker notes) on your notebook computer’s screen. To use this feature, you need to change your display settings. Here’s how:
1. Open the Display Properties dialog box by right-clicking the desktop and then clicking Properties.
2. Click the Settings tab.
3. Click the Secondary Display symbol (the 2).
4. Under the Screen resolution heading, select the Extend my Windows desktop onto this monitor check box. This setting gives you a desktop that spreads across both the projector and your notebook computer's screen.
You can now set up PowerPoint to use both screens.
1. Open your presentation.
2. On the menu bar, click Slide Show, and then click Set Up Slide Show.
3. In the Set Up Show dialog box, locate the Multiple monitors option, and select the Show Presenter View check box.
4. Start the slide show. The Slide Show view of the presentation appears on the projector’s screen, while the Presenter view and speaker notes appear only on your notebook computer’s screen.
Microsoft Office PowerPoint provides a feature you can use to show the presentation slides on a projector while keeping the Presenter view (with the speaker notes) on your notebook computer’s screen. To use this feature, you need to change your display settings. Here’s how:
1. Open the Display Properties dialog box by right-clicking the desktop and then clicking Properties.
2. Click the Settings tab.
3. Click the Secondary Display symbol (the 2).
4. Under the Screen resolution heading, select the Extend my Windows desktop onto this monitor check box. This setting gives you a desktop that spreads across both the projector and your notebook computer's screen.
You can now set up PowerPoint to use both screens.
1. Open your presentation.
2. On the menu bar, click Slide Show, and then click Set Up Slide Show.
3. In the Set Up Show dialog box, locate the Multiple monitors option, and select the Show Presenter View check box.
4. Start the slide show. The Slide Show view of the presentation appears on the projector’s screen, while the Presenter view and speaker notes appear only on your notebook computer’s screen.
Jumat, 29 Agustus 2008
How to Turn Any 2-D Shape into a 3-D Object in MS Powerpoint
Turn Any 2-D Shape into a 3-D Object in MS Powerpoint
Want to convert a flat shape in Microsoft Office PowerPoint 2007 into a 3-D object? Here’s how:
1. With a slide open, click the Insert tab, and then select any shape from the Shapes ribbon. Alternately, select a shape you have created yourself.
2. Click the slide's surface to add the shape to the slide.
3. Right-click the shape, and then click Format Shape.
4. Select a solid or gradient fill. This step is not required but will enhance the 3-D look of your object.
5. Transform your shape into a 3-D object. You can add depth, bevel, contour, and surface type via the 3-D Format tab.
6. Give perspective to your 3-D shape. Rotate the object via the 3-D Rotation tab.
Want to convert a flat shape in Microsoft Office PowerPoint 2007 into a 3-D object? Here’s how:
1. With a slide open, click the Insert tab, and then select any shape from the Shapes ribbon. Alternately, select a shape you have created yourself.
2. Click the slide's surface to add the shape to the slide.
3. Right-click the shape, and then click Format Shape.
4. Select a solid or gradient fill. This step is not required but will enhance the 3-D look of your object.
5. Transform your shape into a 3-D object. You can add depth, bevel, contour, and surface type via the 3-D Format tab.
6. Give perspective to your 3-D shape. Rotate the object via the 3-D Rotation tab.
Senin, 25 Agustus 2008
How to Reduce File Sizes by Changing Image Formats in MS Power Point
Reduce File Sizes by Changing Image Formats in MS Power Point
The Compress Pictures button in Microsoft Office PowerPoint can often reduce your .ppt files by up to 50 percent. But that can still leave you with large files, especially if your images have been created from .png files. You can save even more space by changing them to .gif or .jpg formats. (Note: The .png format is more flexible than the other file formats. Flattening to .jpg or .gif reduces flexibility.) Here’s how to reduce file sizes:
1. Save your PowerPoint file as Hypertext Markup Language (HTML), which creates an .htm file and a folder of the same name. This folder will contain all the images from the presentation.
2. Open the folder, and sort it by size to reveal which files are the largest.
3. Locate the largest images in your presentation. They may have been scaled, so they might look smaller than the saved image.
4. In PowerPoint, make sure that the image isn't grouped.
5. Select the image.
6. On the Picture Tools menu, in the Adjust section, click Compress Pictures.
7. Right-click the image, and then click Save as Picture.
8. From the Save as type menu, select .jpg or .gif (if you need to use transparency effects), and then save the image.
9. Delete the original image from your presentation, and reload the saved image at its original place.
10. Regroup the images if necessary.
Another way to compress the images is to use an image editing tool like Microsoft Digital Image Suite. This tool gives you more image compression options and can save you yet more space.
The Compress Pictures button in Microsoft Office PowerPoint can often reduce your .ppt files by up to 50 percent. But that can still leave you with large files, especially if your images have been created from .png files. You can save even more space by changing them to .gif or .jpg formats. (Note: The .png format is more flexible than the other file formats. Flattening to .jpg or .gif reduces flexibility.) Here’s how to reduce file sizes:
1. Save your PowerPoint file as Hypertext Markup Language (HTML), which creates an .htm file and a folder of the same name. This folder will contain all the images from the presentation.
2. Open the folder, and sort it by size to reveal which files are the largest.
3. Locate the largest images in your presentation. They may have been scaled, so they might look smaller than the saved image.
4. In PowerPoint, make sure that the image isn't grouped.
5. Select the image.
6. On the Picture Tools menu, in the Adjust section, click Compress Pictures.
7. Right-click the image, and then click Save as Picture.
8. From the Save as type menu, select .jpg or .gif (if you need to use transparency effects), and then save the image.
9. Delete the original image from your presentation, and reload the saved image at its original place.
10. Regroup the images if necessary.
Another way to compress the images is to use an image editing tool like Microsoft Digital Image Suite. This tool gives you more image compression options and can save you yet more space.
How to Preview Slide Shows in MS Power point
Preview Slide Shows in MS Powerpoint
For a quick preview of a slide show while you're editing a presentation, hold down the CTRL key while clicking View Show on the Slide Show ribbon. Instead of opening in full-screen mode, the presentation, starting with the current slide, appears in a small window over the slide being edited. To edit the slide and see your changes in real time, align the Microsoft Office PowerPoint window so that the preview slide is in view. Any modifications that you make appear in the preview window.
For a quick preview of a slide show while you're editing a presentation, hold down the CTRL key while clicking View Show on the Slide Show ribbon. Instead of opening in full-screen mode, the presentation, starting with the current slide, appears in a small window over the slide being edited. To edit the slide and see your changes in real time, align the Microsoft Office PowerPoint window so that the preview slide is in view. Any modifications that you make appear in the preview window.
Minggu, 13 Juli 2008
How to Move PowerPoint Pictures Around Quickly
Question:-How to Move PowerPoint Pictures Around Quickly?
Answer:-Move PowerPoint Pictures Around Quickly?
Microsoft Office PowerPoint 2007 removes the hassle normally involved in adjusting the size and position of overlapping images on slides. You can simply drag one picture over another. The top picture will become transparent, so that you can position it accurately over the other
Answer:-Move PowerPoint Pictures Around Quickly?
Microsoft Office PowerPoint 2007 removes the hassle normally involved in adjusting the size and position of overlapping images on slides. You can simply drag one picture over another. The top picture will become transparent, so that you can position it accurately over the other
Senin, 07 Juli 2008
How I to Move the Quick Access Toolbar from Its Default Position in MS Powerpoint
Question:-How I to Move the Quick Access Toolbar from Its Default Position in MS Powerpoint?
Answer:-Moving the Quick Access Toolbar from Its Default Position
You can position the Quick Access Toolbar in one of two places: the default position in the upper-left corner beside the Office button, or below the Ribbon. To move it from the default position, click the Customize Quick Access Toolbar arrow, and then click Show Below the Ribbon.
Answer:-Moving the Quick Access Toolbar from Its Default Position
You can position the Quick Access Toolbar in one of two places: the default position in the upper-left corner beside the Office button, or below the Ribbon. To move it from the default position, click the Customize Quick Access Toolbar arrow, and then click Show Below the Ribbon.
Minggu, 22 Juni 2008
How to Use my Own Pictures in SmartArt
Question:-How to Use Your Own Pictures in SmartArt in MS PwerPoint?
Answer:-Use Own Pictures in SmartArt in MS PwerPoint
You can insert your own pictures into Microsoft SmartArt graphics in your presentation.
1. Click the Insert tab on the Ribbon, click SmartArt, and then click the SmartArt graphic that you want to insert.
2. Select the picture that you want to add to your presentation.
3. Right-click an individual shape in SmartArt, and then click Paste to insert the picture you selected.
4. Repeat steps 2 and 3 for each shape.
5. Complete your presentation by applying your preferred background design.
Answer:-Use Own Pictures in SmartArt in MS PwerPoint
You can insert your own pictures into Microsoft SmartArt graphics in your presentation.
1. Click the Insert tab on the Ribbon, click SmartArt, and then click the SmartArt graphic that you want to insert.
2. Select the picture that you want to add to your presentation.
3. Right-click an individual shape in SmartArt, and then click Paste to insert the picture you selected.
4. Repeat steps 2 and 3 for each shape.
5. Complete your presentation by applying your preferred background design.
Kamis, 15 Mei 2008
How to Delete Slide Notes Before Sending Copies of a Presentation in MS Office Powerpoint?
Question:-How I can Delete Slide Notes Before Sending Copies of a Presentation in MS Office Powerpoint?
Answer:-Delete Slide Notes Before Sending Copies of a Presentation in MS Office Powerpoint
By using Document Inspector, you can delete all the slide notes in a presentation instantly.
1. Click the Office button, point to Prepare, and then click Inspect Document.
2. Click Inspect.
3. Click Remove All next to Presentation Notes. You can also choose to remove invisible on-slide content, personal information, comments, and custom XML data.
4. Save this version of the presentation separately (be sure not to overwrite the full version), and share it with your peers safely.
Answer:-Delete Slide Notes Before Sending Copies of a Presentation in MS Office Powerpoint
By using Document Inspector, you can delete all the slide notes in a presentation instantly.
1. Click the Office button, point to Prepare, and then click Inspect Document.
2. Click Inspect.
3. Click Remove All next to Presentation Notes. You can also choose to remove invisible on-slide content, personal information, comments, and custom XML data.
4. Save this version of the presentation separately (be sure not to overwrite the full version), and share it with your peers safely.
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